Careers

JOB TITLE: Senior Accountant REPORTS TO: Chief Financial Officer (CFO)

STATUS: Full-Time LOCATION: Indianapolis, IN

Position Summary

Under the direction of the CFO, the Senior Accountant supports the financial operations of the organization by overseeing day-to-day accounting activities, maintaining accurate financial records, and ensuring compliance with nonprofit accounting standards and internal controls. This role manages core accounting functions including accounts payable, accounts receivable, billing, payroll support, and financial reporting.

The Senior Accountant also contributes to process improvements, supports budgeting and audits, and serves as a key resource for financial inquiries from internal staff and external partners.

Essential Duties and Responsibilities

General Accounting and Financial Operations

· Support the documentation, implementation, and monitoring of internal financial controls and accounting procedures.

· Track and maintain accurate records for all vendors and service providers.

· Process accounting-related mail and financial documentation.

Accounts Payable

· Manage the full accounts payable process including invoice entry, coding, and payment processing.

· Verify invoices for accuracy, proper approvals, and correct account coding.

· Review invoices to prevent duplicate payments.

· Process approved check runs and electronic payments.

· Review employee expense reimbursements for accuracy and completeness.

· Maintain vendor records and respond to vendor inquiries regarding invoices, payments, or discrepancies.

· Coordinate with vendors to resolve billing issues in a timely and professional manner.

Accounts Receivable and Billing

· Lead the accounts receivable process to ensure timely and accurate invoicing and revenue recognition.

· Prepare and distribute monthly billing invoices and statements, including billing to school districts and specialty service partners.

· Review monthly mileage and contractor reports and verify accuracy against Early Intervention (EI) Hub data.

· Complete and maintain billing documentation for submission to EI Hub.

· Monitor outstanding receivables and assist with follow-up as needed.

· Record incoming payments and deposits in the accounting system.

Cash Receipts and Deposits

· Prepare summaries of incoming cash receipts categorized by revenue source (contributions, school billing, and other revenue).

· Record deposits and maintain accurate supporting documentation.

Credit Card Administration

· Record organizational credit card transactions in the accounting system.

· Reconcile receipts with credit card statements.

· Follow up with staff for missing documentation.

· Ensure appropriate approvals and account coding.

Payroll and Benefits Administration

· Process and manage the organization’s payroll to ensure employees are paid accurately and on schedule.

· Maintain payroll records, reports, and supporting documentation in compliance with applicable regulations and internal policies.

· Review and reconcile payroll reports, deductions, and benefit withholdings for accuracy.

· Conduct periodic internal audits of payroll deductions and employee benefits to ensure accuracy.

· Coordinate with HR and external payroll providers as needed to ensure compliance with tax and reporting requirements.

· Ensure the accurate preparation and timely distribution of W-2 forms to current and former employees.

· Respond to employee payroll inquiries in a timely and confidential manner.

Collaboration and Financial Communication

· Respond to financial inquiries from staff, vendors, and external partners.

· Build and maintain strong working relationships with vendors, consultants, school districts, state agencies, and financial institutions.

· Maintain effective relationships with banks and other financial service providers.

Qualifications

· Bachelor's degree in accounting, finance, or related field

· 3-5 years of nonprofit accounting experience

· Strong understanding of basic accounting principles and financial processes

· High level of attention to detail and organizational skills

· Ability to manage multiple priorities and meet deadlines

· Willingness to learn and complete other duties as needed

Preferred Qualifications

· CPA or progress toward CPA

· Proficient in Microsoft Excel

· Experience with Blackbaud Financial Edge and/or Raiser’s Edge

Application Process: Submit resume to Katie Griffin, Director of Human Resources, at kgriffin@sjid.org.